JKO Records Management (Pre-Test) Questions and Answers

NATO information is considered a special handling category and must be managed accordingly

true

your directorate records manager and other IMD personnel can assist you with:

All answers are correct

Information requiring special handling generally does not involve controlled access via special access folders or controlled storage

true

Top-5 JSAP actions are considered permanent, historical information, and are stored in the official Joint Staff repository.

true

If unable to contact your designated Records Officer for assistance, you can contact:

Joint Staff Information Management Division

While discouraged, if a personal email account must be used to conduct Joint Staff business, the sender must either send a copy of the original email to an official government email account, or forward a complete copy of the email to an official government email account no later than 20 days after the original is transmitted.

true

When information is no longer needed for business use, it may still be needed in the future for what purpose?

All answers are correct

Email is information that does not have to be managed.

false

Official information is considered government property and is managed in accordance with Joint Staff policy.

true

An example of personal information is a journal of daily events

true

Some examples of Temporary Information are decision briefs and reports to congress.

false

On the Joint Staff, each J-Directorate, the Directorate of Management (DOM) and the Top-5 office have designated individuals appointed to assist you with managing your information. They are referred to as:

Records Officers

Information that is created and maintained in Joint Staff-managed spaces and systems must be:

all of the above

Which is the primary application for tasking, tracking, controlling and routing Top-5 and staff actions?

Joint Staff Action Process (JSAP)

Information requiring special handling generally does not involve controlled access via special access folders or controlled storage.

false

Personally Identifiable Information (PII) is considered a special handling type and requires special protection.

true

Email is always considered temporary information, regardless of the content and/or the position of the person who created it.

false

The Joint Staff Archive is the official repository for Joint Staff information and is used to manage the final versions of documents, actions and products created by Action Officers.

true

If using a personal email account to conduct Joint Staff Business, the sender must either send a copy of the original to an official government email account, or forward a complete copy of the email to an official government email account not later than 20 days after the original is transmitted.

true

To search for JSAP packages predating 2008 you can do so by:

Searching the Joint Staff Archive


Searching the National Archives
...

Joint Staff information that resides on Intelink does not have to be managed in accordance with Joint Staff policy.

false

properly documenting decisions and activities through the information we create and maintain has little relevance in supporting future leaders.

false

accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter.

true

how information is managed is dependent on all of the following, EXCEPT:

the volume of information

some examples of permanent information are day books of senior leaders.

true

information is considered official if it contains which of the following types of value to the organization?

fiscal, legal, historical, and operational

Msgt Johnson has received a PDF file containing the security plan created by JS security office. div chief Whalen has a paper copy of the plan. both staff members like to stay up-to-date and are reading the new plan now. what do they have?

both Msgt Johnson and div chief Whalen have non-records.

according to NARA and joint staff information management policies, select the option that is not a tenet:

logical

records may be created in which of the following formats?

data sets, databases, and information systems

True or False: USAFRICOM staff should only use government email accounts to conduct official business.

True

True or False: Official information is considered government property and is managed in accordance with USAFRICOM policy

True

True or False: An example of personal information is a journal of daily events

True

True or False: USAFRICOM information that resides on APAN does not have to be managed in accordance with Joint Staff policy

False

If unable to contact your designated Records Officer for assistance, you can contact the:

USAFRICOM Command Records Manager

When information is no longer needed for business use, it may still be needed in the future for what purpose?

All of these choices

True or False: Privacy Act information is considered a special handling category and must be managed accordingly

True

True or False: On the USAFRICOM Staff, each J-Directorate, reporting unit, and Command office should have designated Records Officers and File Custodians appointed to assist you with managing your information

True

Which is the primary application for tasking, tracking, controlling, and routing USAFRICOM Top-4 and staff actions?

USAFRICOM Tasker System (TMT)

True or False: Personally identifiable information (PII) is considered a special handling type and requires protection

True

True or False: The USAFRICOM portal is the official repository for information and is used to manage the final versions of documents, actions, and products created by Action Officers.

False

Information that is created and maintained in USAFRICOM-managed spaces and systems must be:

All of these choices

How information is managed is dependent on all of the following, EXCEPT:

The volume of information

True or False: Top-4 USAFRICOM actions are considered permanent, historical information, and are stored in the official USAFRICOM repository.

True

True or False: Email is information that does not have to be managed.

False

True or False: Accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter.

True

True or False: Properly documenting decisions and activities through the information we create and maintain has little relevance in supporting future leaders

False

Information is considered official if it contains which of the following types of value to the organization?

All of these choices

True or False: Information requiring special handling generally does not involve controlled access via special access folders or controlled storage.

False

True or False: Email is always considered temporary information, regardless of the content and/or the position of the person who created it

False