JKO Annual OSD Records and Information Management Training (Pre-Test)

What types of materials are you required to maintain?

All of the Above

Reports of unauthorized destruction should include:

Description of Records
Volume of Records
Office of Origin

These should never be filed with federal records.

Non-Records

These types of records are permanent and must be maintained indefinitely.

Unscheduled Records

What types of files stations are you allowed to store record information within?

All of the Above

You should label shared drives and electronic folders.

True

Sensitive Information should be protected via this security measure?

A and B

Information to be kept secret in the interest of national defense or foreign policy, is:

Sensitive Information

Frozen records may be stored...

Offsite

How long do frozen records need to be stored?

Indefinitely, until the freeze is lifted

Records may only be protected and classified at ______ level(s).

One

Per 36 CFR ___ all automated information systems are required to implement an approved records disposition schedule into them.

1236

The OSD Records and Information Management guidance can also be called?

Administrative Instruction 15

Records Management Officers and Records Liaisons are responsible for?

Updating the file plan
Conducting records searches
Educating office personnel of their responsibilities

You may keep work and personal email messages in the same inbox?

False

At times you are authorized to use your personal email to conduct agency business. How long do you have to forward these emails to your agency account?

20 days

Material information that requires additional protections to ensure confidentiality, integrity, or available is?

Classified Information

The retention and disposition of National Security Information is based on the ____ of the material and not the ____.

Content; Classification