Cost-Reimbursable Contract

A type of contract where the buyer pays the seller for all associated costs plus a fee or award that provides the seller profit

schedule baseline

The approved version of a schedule model that can be changed only through formal change control procedures and is used as a basis for comparison to actual results. [PMI definition]

scope baseline

The approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison. [PMI definition]

risk register

A document in which the results of risk analysis and risk response planning are recorded.

fixed-price contract

A type of contract where the buyer pays the seller a set amount for goods or services, regardless of the seller's costs.

cost baseline

The approved version of the time-phased project budget, excluding any management reserves, which can be changed only through formal change control procedures and is used as a basis for comparison to actual results. [PMI definition

budget

An aggregation of the expected costs to complete the project.

work packages

The work defined at the lowest level of the work breakdown structure for which cost and duration can be estimated and managed.

responsibility assignment matrix

A chart that assigns responsibility for project work to project participants.

change control board

A formally chartered group responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project, and for recording and communicating such decisions. [PMI definition

scope statement

A description of what a project will contain and what it won't contain. The scope statement is used in conjunction with the WBS to create a scope baseline

project plan

An overarching plan that shows how the project will be completed. Project plans typically include cost, schedule, scope, work assignment, vendor management, and change management components.

planning stage

Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve. [PMI definition of Planning process group]

network diagram

A graphic representation of the schedule that shows the sequence of project activities

time & material contract

A hybrid type of contract that combines elements of both fixed- price contracts and cost-reimbursable contracts.

Work breakdown structure (WBS)

A hierarchical breakdown of the work needed to complete a project.

A3

A one-page document often used by Lean practitioners to frame a project. The A3 combines elements of the project charter and project plan into a single record

reserve

A provision in the project management plan to mitigate cost and/or schedule risk. Often used with a modifier, such as "management" reserve or "contingency" reserve to provide further detail on what types of risk are meant to be mitigated. [PMI definition]

Develop project charter

The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities

Develop project management plan

The process of defining, preparing, and coordinating all plan components and consolidating them into an integrated project management plan

Direct and Manage Project Work

The process of leading in performing the work defined in the project management plan and implementing approved changes to achieve the project objectives

Manage project knowledge

The process of using existing knowledge and create a new knowledge to achieve the project objectives and contribute to organizational learning

Monitor and control project work

The process of tracking, reviewing, and reporting overall progress to meet the performance objectives defined in the project management plan

Perform Integrated Change Control

The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating the decisions

Close Project or Phase

The process of finalizing all activities for the project, phase, or contract

Automated tool use trend

Project management information system, otherwise known as PMIS, an automated tool used to collect, analyze, and use information to meet project objectives and realize project benefits

Visual management tool use trend

Project managers use this instead of written plans and other documents, in order to capture and oversee critical project elements, making key product elements visible to the entire team, providing a real anytime overview of project status, facilitating knowledge transfer, and in powering team members/stakeholders to identify and solve issues

project knowledge management trend

staying up-to-date with the increasingly mobile and transitory workforce, requiring rigorous process of identify knowledge throughout project lifecycle and transferring it to target audience so knowledge is not lost

Expanding project manager responsibility trend

Project managers are being called on to initiate and finalize the project, a roll typically just for managers before hand but now project managers have a more comprehensive identification and engagement With stakeholders, including managing interfaces with various functional/operational departments and senior management personnel

Hybrid methodology trans

Incorporating/applying new practices, such as the use of agile and other iterative practices, business analysis techniques for requirements management, tools for identifying complex elements in projects, and organizational change management methods

Project Integration Management Processes

ensuring that deliverable due dates; Providing project management plan to achieve objective; ensuring creation and use of appropriate knowledge to/from project; managing performance and changes of activities in the PMP; making integrated decisions regarding key changes impacting the product; measuring and monitoring project progress and taking appropriate action to meet objectives; collecting data on results achieved in analyzing said data to obtain information/to communicate information to stakeholders; completing all work of the project and formally closing each phase/contract; Managing phase transitions if/when necessary

business case

The business document most commonly used to create the project charter, describing necessary information from a business standpoint to determine whether the expected outcomes of the project justify the required investment, used for decision making by managers or executives above the project levels

The project charter establishes

Partnership between the performing and requesting organizations and is the preferred way to establish an agreement

The business case is created as a result of one or more of the following:

market demand, organizational need, customer request, technological advance, legal requirement, ecological impacts, and social need

The enterprise environmental factors that can influence the development of the project charter include but are not limited to:

Government or industry standards, legal and regulatory requirements and/or constraints, marketplace conditions, organizational culture and political climate, organizational governance framework, and stakeholders expectations and risk thresholds

EEF

Enterprise environmental factors

OPA

Organizational process assets

The organizational process assets that can influence the development of a project charter include but are not limited to:

Organizational standard policy/processes/procedures, portfolio/program/project governance framework, monitoring/reporting methods, tablets, and historical information/lessons learned repository

Expert Judgment

judgment provided based on expertise in an application area, Knowledge area, discipline, industry, etc., as appropriate

Expertise should be considered for:

Organizational strategy, benefits management, technical knowledge of the industry and focus area of the project, duration and Budget estimation, and risk identification

What is a brainstorming technique used?

For data gathering, to identify a list of ideas in a short period of time

when are focus groups used?

For data gathering, bringing together stakeholders and subject matter expert's to learn about the perceived product risk, success criteria, and other topics any more conversational way then a one-on-one interview

When are interviews used?

when data gathering, interviews are used to obtain information on a high-level requirement, Assumptions or constraints, approval criteria, and other information from stakeholders by talking

What can conflict management do to help interpersonal and team skills?

To help bring stakeholders into alignment on the objectives, success criteria, high level requirements, project description, summary milestones, and other elements of the charter

What can facilitation do for interpersonal and team skills?

this ensures that there is affective participation, that participants achieve a mutual understanding, and all contributions are considered, that conclusions or results have full by end according to the decision process established for the project and that action/agreements achieved are appropriately dealt with afterward

what can meeting management due for interpersonal And team skills?

these prepare the agenda, ensuring that a representative for each key stakeholder group is invited, preparing and sending the follow up minutes and actions

Facilitation

The ability to effectively got a group event to a successful decision, solution, or conclusion

The project charter is the document issued by the project initiate or sponsor that:

formally authorizes the existence of a project and provides the project manager with your authority to apply for organizational resources to project activities

High-level information on a project/product/service/results intended to satisfy may include:

project purpose, measurable project objectives/criteria, high-level requirements, high level project description/boundary/deliverables, overall project risk, summary milestones schedule, preapproved financial resources, key stakeholder list, project approval requirements, project exit criteria, assign project manager/responsibility/authority level, and name/authority of the sponsor and other people authorizing the project charter

What is the assumption log used for

to record all assumptions and constraints throughout the project lifecycle, including high level strategy/operational assumptions as well as lower level activities/task assumptions

Develop project management plan is:

The process of defining, preparing, and coordinating all plant components and consolidating them into an integrated project management plan

Key benefit of the process for developing a project management plan is

The production of a comprehensive document that defines the basis of all project work and how the work will be performed

What does the project management plan define?

how the product is executed, monitored and controlled, and closed

What is the baseline for a project management plan?

it is necessary to define at least the project references for scope, time, and cost so that the project execution can be measured and compared to those references and performance can be measured

projects inside of a Program or portfolio should

develop a project management plan so that it is consistent with the program or portfolio management plan

What is the starting point for initial project planning?

using the project charter

What are types of data gathering techniques?

brainstorming, checklists, focus groups, interviews

Why should we seek out expertise when developing a project management plan?

to tailor the project management process to meet project needs, to develop additional components of the PMP, to determine the tools and techniques to be used, to develop technical and management details to include in the PMP, to determine resources and skill levels needed to perform work, to define level of configuration management to apply on the project, to determine which product documents will be subject to the final change control process, and to prioritize work on a project to ensure the product resources are allocated to the appropriate work at the appropriate time

Types of interpersonal and team skills necessary for a PMP include?

conflict management, facilitation, and meeting management

When are meeting is necessary for a PMP?

To discuss the project approach, to determine how work will be executed to accomplish the project objectives, and to establish the way the project will be monitored and controlled

When do I have a project kick off meeting?

At the end of planning and at the start of executing the project

What is the purpose of a project kick off meeting?

to communicate the objectives of the project, to gain the commitment of the team for the project, and to explain the roles and responsibilities of each stakeholder. For small projects, this meeting starts right after initiation but for large projects only the project management team really has a kick off meeting but otherwise the executing process group does

What are some type of components in a project management plan?

scope management plan, requirements management plan, schedule management plan, cost management plan, quality management plan, resource management plan, communications management plan, risk management plan, procurement management plan, stakeholder management

What are types of baselines within a project management plan?

Scope, schedule, cost

Other type of things that could be in a project management plan?

change management plan, configuration management plan, performance measurement baseline, project lifecycle, development approach, management reviews

Types of enterprise environmental factors that may affect the PMP

Government/industry standards, legal/regulatory requirements/constraints, project management body of knowledge for vertical market/focus area, organizational structure/culture/management practices/sustainability, organizational governance framework, and infrastructure

Types of organizational process assets that may influence the project management plan development process?

Organizational standard policies/processes/procedures, project management plan template for guidelines/criteria and project closure guidelines/requirements, change control procedures, monitoring/reporting methods/risk control procedures/communication requirements, project information from previous similar projects, and historical information/lessons learned repository

What is the key benefit for the direct manager project work process?

It provides overall management of the project work and deliverables, does improving a probability of project success

Change Log In PMP

Contains the status of all change requests

Lessons learned register In PMP

Documentation used to improve the performance of the product and to avoid repeating mistakes, helps to identify where to set rules/guidelines so team actions are aligned

milestone list In PMP

Scheduled dates for specific milestones

Project communications List in PMP

Include performance reports, deliverable status, and other information generated by the project

Project schedule in PMP

the list of work activities, their duration, resources, and plan start/finish dates

Deliverable

Any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project.

Requirements traceability matrix in PMP

This links product requirements to the deliverables that satisfy them and helps to focus on the final outcomes

Risk register in PMP

This provides information on threats and opportunities that may impact project execution

risk report in pmp

provides information on sources of overall project risk along with summary information on identified Individual project risks

PMIS

Project Management Information System

project management information system

information technology software tools, such as scheduling software tools, work authorization systems, configuration management systems, information collection and distribution systems, and other interfaces for online automated systems for corporate knowledge base repositories

Work Performance Data

The raw observations and measurements identified during activities being performed to carry out the project work.

The four types of change requests may include

Correct of action, preventative action defect repair, updates

Product Documents that may need updated

Activity list, assumption log, lessons learned register, requirements documentation, risk register, stakeholder register

What does an issue log contain?

is your type, who raised the issue and win, description, priority, who is assigned to the issue, target resolution date, status, and final solution. This helps for tracking/managing issues, ensuring that they are investigated and resolved.

explicit knowledge

knowledge that can be readily codified using words, pictures, and numbers

tacit knowledge

Knowledge that is personal and difficult to express, such as beliefs, insights, experience, and "know-how"

knowledge management

managing both tacit and explicit knowledge for two purposes: we using existing knowledge and creating new knowledge

what are the key activities that Underpin reusing existing knowledge and creating new knowledge?

knowledge sharing and knowledge integration of knowledge from different domains, contextual knowledge, and project management knowledge

underpin

to support

What does codified explicit knowledge lack?

context and therefore can be open to different interpretations

What is an advantage for codified explicit knowledge?

It can be easily shared

What is the organizational perspective of knowledge management?

making sure the skills, experience, and expertise of the project team and other stakeholders are used before, during, and after the project

what will not work if people are not motivated to Share what they know or to pay attention to what others know?

The best knowledge management tools and techniques

Resource Breakdown Structure

information on the composition of the team that may help to understand what knowledge is available as a group and what knowledge is missing

Stakeholder Register

contains details about that identify stakeholders to help understand the knowledge they may have

Geographic distribution of facilities and resources

Location of team members help determine methods for gaining and sharing knowledge

What are information management tools and techniques used for?

to create and connect people to information

Name different types of information management tools and techniques?

lessons learned register, library services, information gathering like web searches or reading published articles, project management information systems, go to find explicit knowledge methods

Personnel Administration

opa that contains information about employee development and training records, plus competency framework's that refer to knowledge-sharing behaviors

Types of knowledge management tools and techniques?

Networking; communities of practice in special interest groups; virtual and we'll life meetings were people interact using communications technology; work shadowing and reverse shadowing; discussion forums like Focus groups; knowledge-sharing events like seminars and conferences; workshops including problem-solving sessions/learning reviews to identify lessons learned; storytelling; creativity and ideas management techniques; knowledge fears and café; and training involving interaction between learners

How do I change part of the project management plan?

I submit a change request

What are some types of interpersonal and team skills?

Active listening, facilitation, leadership, networking, and political awareness

SMEs

subject matter experts

What does the lessons learned register include?

The category and description of the situation, in addition to the impact, recommendations, and proposed actions associated with this situation. May also include/record challenges, problems, realized risks and opportunities, or other content

What does monitoring and controlling project work involve?

looking at all aspects of the project

What does monitoring include?

collecting, measuring, and assessing measurements and trends to affect processing improvements

What is a benefit for continuous monitoring?

it gives the project management team insight into the health of the project and identifies any areas that may require special attention

In the monitor/control process, what does control include?

determining correct or preventative actions or reporting and following up on action plans to determine whether the actions taken result of the performance issue

What is the monitor/control project work process concerned with?

Comparing actual project performance against the PMP; assessing performance periodically to determine if there's any necessary correct as a preventative actions; checking the status of individual project risk; maintaining accurate/timely information data base about the project products and associated documentation through project completed; providing information to support status reporting/progress measurement/forecasting; providing forecasts to update current cost/current schedule information; monitoring implementation of approved changes as they occur; providing appropriate reporting on project progress and status to program management when project is part of overall program; and ensuring that project stays aligned with business needs

Schedule Forecasts

Based on the projects past performance, these are used to determine if the project is within to find tolerance range is for schedule and to identify any necessary change requests

Cost forecasts

based on the projects past performance, these are used to determine if the product is within defined tolerance ranges for budget and to identify any necessary change requests

bases of estimates

please indicate how the various estimates were derived and can be used to make a decision on how to respond to variances

Milestone List

this shows the schedule dates for specific milestones and is used to check if the planned milestones have been met

Risk report

provides information on overall project risks as well as information on specific individual risks

Risk Register

provides information on threats and opportunities that have occurred during project execution

What does a procurement agreement include?

terms and conditions and may incorporate other items the buyer specifies regarding what the seller is to perform or provide

When is work performance data gathered?

through work execution and past to the controlling processes

What is work performance data compared with?

project management plan components, product documents, and other project variables. We basically need to know how the project is performing.

Alternatives Analysis

used to select the correct of actions or a combination of correct of and preventative actions to implement when a deviation occurs

cost-benefit analysis

helps to determine the best correct of action in terms of cost in case of project deviations

Earned Value Analysis

provides an integrated perspective on scope, schedule, and cost performance

Root Cause Analysis

focuses on identifying the main reasons of a problem

trend analysis

used to forecast future performance based on past results.

Variance Analysis

reviews the differences between planned an actual performance

What do we do with work performance information?

combine, record, and distribute in a physical or electronic form

Once work performance information has been combined, recorded, and distributed, what do we do with it? Or why is it important?

to create awareness and generate decisions or actions

Work Performance Reports

physical or electronica representation of work performance information intended to generate decisions, actions, or awareness

examples of work performance reports

status reports and progress report

Defect Repair

an intentional activity that modifies a non-conforming product or product component

Perform Integrated Change Control

The process of reviewing all change requests; approving changes in managing changes to deliverables, product documents, and the project management plan; in communicating the decisions

What is the Chi benefit for the performance integrate a change control process?

it allows for documented changes within the project to be considered in an integrated manner while addressing overall product risk, which often arises from changes made without consideration of the overall project objectives or plans

When is the perform integrated change control process conducted?

from project start through completion

Who is in charge of making sure the performance agree to change control process happens?

ultimately, the project manager

What should a project configuration management plan define?

which product affects need to be placed under configuration control

even if changes have been initiated verbally, what do you need to do

Record them in written form and enter into a change management and/or configuration management system

CCB

Change control board

Change Control Board

A formally chartered group responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project, and for recording and communicating such decisions.

Requirements Traceability Matrix

this helps assess the impact of the change on the project scope

RTM

Requirements traceability matrix

What may change requests include?

correct of action, preventive action, defect repairs, plus updates to formally controlled documents or deliverables to reflect modified or additional areas or content

What are the three types of decision-making techniques

voting, autocratic decision-making, and multi criteria decision analysis

What are types of configuration management activities?

identify configuration item, record and report configuration item status, and perform configuration item verification and audit

Who is responsible for meeting and reviewing change requests and then approving, rejecting, or deferring these requests?

The change control board, decided during change control meetings

What is the process of finalizing all activities for the project, phase or contract?

Close project/phase

What are some activities related to completing contractual agreements applicable to the project or product phase?

Confirming formal acceptance of sellers work, finalizing open claims, updating records to reflect final results, and archiving such information for future use

What are some actions and activities necessary to satisfy completion or exit criteria for the phase or project?

making certain all documents and deliverables are up-to-date and issues resolved; confirming delivery and formal acceptance of deliverables by customer; ensuring all costs are charged to the product; closing product accounts; reassigning personnel; do you thing with excess project material; reallocating project facilities/equipment/resources; and elaborating final project reports Required by organization

five administrative activities that must always be done for closure of product or phase

collect project or phase records, audit project success or failure, manage knowledge sharing and transfer, identify lessons learned, and archive project information for future use by organization

autocratic decision making

One individual takes the responsibility for making the decision for the entire group

Multi-Criteria Decision Analysis

Using a decision matrix, providing a systematic analytical approach to evaluating requested changes according to set predefined criteria

To be successful on the next project that is associated or related to a current project what should we do?

activities necessary for transferring product products, services, or results to the next phase or to production/operations; collecting any suggestions for improving or updating policies/procedures of organization and sending them to appropriate organizational unit; and finally and most importantly, measuring stakeholder satisfaction

top 10 necessary things to do during closing phase?

exit criteria activities, and contract, record collection, project audit, knowledge share, lessons learned, archive documents, transfer projects/products, suggestion collections, stakeholder satisfaction survey

EERPKLTSS

exit criteria, And contract, record collection, project audit, knowledge share, lessons learned, archive information, transfer projects products, suggestion collections, stakeholder surveys

What does the benefits management plan do

targets benefits of the product

Quality control measurements

documents the results of the control quality activities and demonstrates compliance with quality requirements

Quality reports

information presented in this may include all quality assurance issues and managed or escalated by the team, recommendations for improvement, and summary of findings from the control quality process

What is the purpose of requirements documentation?

to demonstrate compliance with the project scope

Where does one explain the requirements for formal procurement closure?

The terms and conditions of the contract and also in the procurement management plan

Document analysis

Assessing available documentation to allow for identifying lessons learned and knowledge sharing for future projects and organizational assets improvement

regression analysis

this technique analyzes into relationships between different project variables that contributed to the product outcomes to improve performance on future projects

What does the final report provide?

Summary of the project performance but specifically the summary level description of project or face; scope objectives/criteria used to evaluate scope/evidence that completion criteria is met; quality objectives; cost objectives; and summary of validation information for final product, service, or result; Schedule objective; how achieved business needs; summary of risks encountered

What are quality objectives

criteria used to evaluate the project and product quality, the verification and actual mile stone delivery dates, and reasons for variances

What do cost objectives include?

acceptable cost range, actual costs and reasons for any variance

DSQCVSNR

mnemonic device for what is in the final report: description summary, scope objectives, quality objectives, cost objectives, validation information, schedule objectives, needs achievement, risk summary

activity attributes

activities that have special conditions, requirements, risks, successor activities, coding structure, and other conditions should be documented

activity list

a shopping list of all the activities the project team must complete in order to satisfy the project. This list is an input to the project network diagram

alternative analysis

data analysis technique used to consider the corrective and preventative actions to take in the project. This list is an input to the project network diagram

assumption log

a document that clearly identifies and tracks all constraints and assumptions that are made in the project. All assumptions need to be tested for their validity and the outcome of the tests should be recorded

basis of estimates

explanation of how the activity duration and cost estimates were created

benefit/cost ratio

shows the proportion of benefits to costs

benefit measurement methods

Project selection methods that compare the benefits of projects to determine which project the organization should invest its funds

benefits management

the management and control of when the benefits of the project will become available. some projects have benefits only once the project is complete; other projects will have intermittent benefits for the organization.

brainstorming

people generating as many ideas as possible and then analyzing the idea

burndown chart

a graph that tracks the projects completeness, including scope changes, in a downward curve agains the project timeline

burnup charg

a graph that tracks the projects completeness in an upward curve against the project timeline

casual analysis

the analysis of why a problem exists to understand why the problem is happening.

change control board

a group of decision-makers that reviews proposed project changes

change control system

a predefined set of activities, forms, and procedures that establishes how project change requests may proceed

change log

as changes to the project time, cost, or scope emerge during the project, they should be recorded with their stats in the change log for future reference

communications management plan

Defines the required communications and how they will be fulfilled; explains the methods used for gathering, storing, and dispersing information to appropriate parties. In addition, the communications management plan maps out the schedule of when the expected communication needs will be met

configuration management

the control and documentation of the projects products features and functions

contstraints

anything that limits the project manager's options; time, cost, and scope are always project constraints

contract

a legally binding agreement between the buyer(s) and seller(s) that defines the roles and responsibilities of all parties in the agreement

corrective actions

actions taken to correct problems and to ensure that the project work is in alignment with the project management plan

cost-benefit analysis

a data analysis technique used to examine of the cost of the proposed corrective actions you might take and the consideration of the benefits these actions will bring to the project

cost management plan

a subsidiary plan of the overall project management plan that defines how cost management will be planned, how costs will be structured, and how they will be controlled. This plan addresses how variances to the costs of the project will be managed. The plan may be based on a range of acceptable variances and the expected response to variances over a given threshold.

defect repair

actions taken to fix defects within the project or product. This will also require validation that the defects were corrected properly

development life cycle

one or more phases of the project life cycle that define how the product, service, or result will be build. The life cycle is typically a predictive or adaptive life cycle depending on the project and the enterprise environmental factors of the organization.

duration estimates

the prediction of how long the project work will take to complete based on the resources available, nonworking hours, and other factors

earned value mangement

a suite of formulas used to measure the projects overall performance for time, cost, and progress

exit criteria

defines the criteria that must be present for the project to move from one phase to the next

explicit knowledge

knowledge that can be quickly expressed through the documentation, conversations, facts, and figures

focus group

a meeting for stakeholders to have a conversation about the project goals, concerns, requirements, and other project information

forecast

throughout the project, the project manager will create forecasts about the expected project's completion date and projected project costs

future value

a formula used to predict the future value of a current amount of funds.

historical information

any information created in the past that can help the current project succeed

integrated change control

the analysis of a change's effect on all components of the project. It examines the proposed change and how it may impact scope, schedule, costs, quality, resources, communications, risk, procurement, and the stakeholder management

internal rate of return

a benefit measurement formula to calculate when the present value of the cash inflow equals the projects original investment.

interview

formal, direct discussion used in project integration management as part of the data gathering technique to create the project charter

issue log

issues that are recorded along with an issue owner designation, and issue date for resolution, and the eventual outcome of the issue.

knowledge management

a systematic way of collecting, distributing, and storing useable knowledge in the project

lessons learned register

a log of the ongoing collection of documentation regarding what has and has not worked in the project; the project manager and the project team participate in lessons learned creation

net present value

a benefit measurement formula that provides a precise measurement of the present value of ecah year the project generates a return on investment

payback period

the duration of time it takes a project to earn back the original investment

performance reports

formal reports that define how the project is performing with regard to time, cost, scope, quality, and other relevant information

present value

a benefit measurement formula to determine what a future amount of funds is worth today.

Present value formula

Present Value = future value / (1+i) where i is the interest rate and n is the number of time periods

future value formula

Future Value = Present Value (1 + i) | i is the interest rate and n is the number of time periods

preventative actions

actions taken to ensure that potential problems don't enter the project and that future project work is in alignment with the project management plan

procurement documents

all of the documents for purchasing, such as request for quotes, invitation to bid, request for proposal, and the responses, are stored as part of the project documentation

procurement management plan

Describes the procurement process from solicitation to source selection. The plan may also include the requirements for selection as set by the organization.

project baselines

used to measure project performance: cost, schedule, scope, and the performance measurement baseline

project charter

a document that authorizes the project, defines the high-level requirements, identifies the PM and the project sponsor, and provides initial information about the project

project funding requirements

In larger projects, this document identifies the timeline of when capital is required for the project to move forward. This document defines the amount of funds a project needs and when the project funds are needed in order to reach its objectives

project integration management

the art and science of ensuring that your project moves forward and that your plan is fully developed and properly implemented.

project knowledge management

the project management process of managing all knowledge, within the project. This includes refining the knowledge, documenting what was learned, making the information available to others, and archiving the documentation to be part of organizational process assets

project management information system

a software system, such as Microsoft Project, used to assist the PM in managing the project

project plan

A comprehensive document comprising several subsidiary plans that communicates the intent and direction of the project

proposal

an expose on ideas, suggestions, recommendations, and solutions to an opportunity provided by a vendor for a seller. It includes a price for the work and documents how the vendor would provide the service to the buyer.

quality management plan

Details the quality improvement, quality controls, and how the project will map to the quality assurance program of the performing organization

regression analysis

a forecasting tool used to measure and predict the link between two variables within a project. This tool and technique examines a series of variables and their results to determine how closely related the relationship among the variables may be.

requirements management plan

Defines how project requirements will be identified, prioritized, documented, and managed throughout the project

requirements traceability matrix

a table that identifies all of the project requirements, when the requirements are due, when the requirements are created, and any other pertinent information about the requirements

resource breakdown structure

a chart that identifies the resources utilized in the project in each section of the work breakdown structure

resource calendar

indicates when people and facilities are available or schedule to work on the project

resource requirements

a planning document that identifies what resources are needed to complete the project work. this includes people, material, equipment, facilities, and services

resources plan

details on how the project team members and other physical resources will be brought onto and released from the project

reverse shadowing

an expert follows someone learning to perform a skill to offer coaching or feedback at the end of the session

risk

an uncertain event or condition that can have a positive or negative effect on the project

risk management plan

details the identified risks within the project, the risks associated with the constraints and project assumptions, and how the project team will monitor, react to, or avoid risks

risk register

all risks, regardless of their probability or impact, are recorded in this. All their status is kept current. Should a risk be identified, the issue log is also updated to reflect the risk event that is now a likely issue in the project

roels and responsibilities

maps project roles to responsibilities within the project; roles are positions on the project team, and responsibilities are project activities

schedule management plan

identifies circumstances that may change the project schedule, such as the completion of project phases or the reliance on other projects and outside resources. The plan details the approval and accountability process for changes within the project

scope management plan

details how the project scope should be developed, maintained, monitored, controlled, and validated

scoring models

A project selection method that assigns
categories and corresponding values to
measure project's worthiness of investment.

source selection criteria

a predefined listing of the criteria to determine how a vendor will be selected

stakeholder management plan

the level of engagement, the interrelationships among stakeholders, communications requirements, and the timing of stakeholder engagement

supporting detail for estimates

The project manager should document how
time and cost estimates were created.

storytelling

used so team members can better understand tacit knowledge and interact with one another

tacit knowledge

knowledge thats more difficult to express because its about personal beliefs, values, knowledge gained from experience, and know-how when performing a task

trend analysis

examines recurring problems, threats, and even opportunities so you can react to the situation based on the trends you've identified

work performance data

raw data about the project work. This can include data on activities completed, costs, schedule, and other items measured for analysis

work performance information

useable information based on the work performance data, which is analyzed and becomes work performance information

work performance reports

the communication devices used to share the work performance information with the the appropriate stakeholders as defined in the project's communications management plan

work shadowing

following and expert as they work to learn how to perform certain tasks