1) DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records.

False

True (correct)

2) Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records or the attempt to do so, include a fine, imprisonment, or both.

True (correct)

False

3) Non-record materials can be comingled with official Agency records.

True

False (correct)

4) Vital records are: (Check all that apply)

Needed to meet operational responsibilities under an emergency and part of an agency's Records Disaster Mitigation and Recovery Program (correct)

Needed to protect the legal and financial rights of the government and those affected by government activities (correct)

Accessible within 12 hours after a disaster, regardless of media or format of records (correct)

5) Permanent records are destroyed after a fixed period of time or the occurrence of an event.

True

False (correct)

6) File Plans must be updated annually or more frequently if necessary.

False

True (correct)

7) Record Freezes/Litigation Holds are court or agency imposed requirement suspending the destruction of all affected record information until all litigation or disputes are resolved or lifted.

False

True (correct)

8) Records must be destroyed in accordance with the OSD Records Disposition Schedule.

True (correct)

False

9) DHA Form "Notice of Destruction" is ONLY required for records containing sensitive, PII, or PHI.

True

False (correct)

10) Record removal authorization must be coordinated with:

Supervisor/Division Chief

General Counsel

Security Officer

Records Management Officer or Market Records Liaison

All of the above (correct)

11) Records stored in a form that only a computer can process are called ___________.

Electronic Records (correct)

Paper Records

Cuneiform Records

12) It is a good idea to maintain duplicate records in different locations for ease of access.

True

False (correct)

13) The OSD Records Disposition Schedule provides records disposition instructions for temporary and permanent records.

False

True (correct)

14) An Office File Plan is not required if the office's records are organized.

False (correct)

True

15) File Plan elements include, but are not limited to: (Check all that apply)

Physical location of records (correct)

Media format (correct)

Record disposition instructions (correct)

Vital Record designation (correct)

File number, file title, and file description (correct)

16) Non-records may only be removed from DHA custody when proper authorization has been received.

False

True (correct)

17) An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply)

Responsibilities are assigned for maintenance of records (correct)

Record, non-record, and personal material are maintained separately (correct)

Procedures are established for organizing, storing, handling, protecting, referencing, and retrieving of records (correct)

18) Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business.

False

True (correct)

1) DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records.

False

True (correct)

2) Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records or the attempt to do so, include a fine, imprisonment, or both.

True (correct)

False

3) Non-record materials can be comingled with official Agency records.

False (correct)

True

4) Vital records are: (Check all that apply)

Needed to protect the legal and financial rights of the government and those affected by government activities (correct)

Accessible within 12 hours after a disaster, regardless of media or format of records (correct)

Needed to meet operational responsibilities under an emergency and part of an agency's Records Disaster Mitigation and Recovery Program (correct)

5) Permanent records are destroyed after a fixed period of time or the occurrence of an event.

True

False (correct)

6) File Plans must be updated annually or more frequently if necessary.

True (correct)

False

7) Record Freezes/Litigation Holds are court or agency imposed requirement suspending the destruction of all affected record information until all litigation or disputes are resolved or lifted.

False

True (correct)

8) Records must be destroyed in accordance with the OSD Records Disposition Schedule.

True (correct)

False

9) DHA Form "Notice of Destruction" is ONLY required for records containing sensitive, PII, or PHI.

False (correct)

True

10) Record removal authorization must be coordinated with:

Supervisor/Division Chief

General Counsel

Security Officer

Records Management Officer or Market Records Liaison

All of the above (correct)

11) Records stored in a form that only a computer can process are called ___________.

Electronic Records (correct)

Paper Records

Cuneiform Records

12) It is a good idea to maintain duplicate records in different locations for ease of access.

True

False (correct)

13) The OSD Records Disposition Schedule provides records disposition instructions for temporary and permanent records.

True (correct)

False

14) An Office File Plan is not required if the office's records are organized.

False (correct)

True

15) File Plan elements include, but are not limited to: (Check all that apply)

Record disposition instructions (correct)

File number, file title, and file description (correct)

Media format (correct)

Physical location of records (correct)

Vital Record designation (correct)

16) Non-records may only be removed from DHA custody when proper authorization has been received.

True (correct)

False

17) An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply)

Procedures are established for organizing, storing, handling, protecting, referencing, and retrieving of records (correct)

Record, non-record, and personal material are maintained separately (correct)

Responsibilities are assigned for maintenance of records (correct)

18) Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business.

False

True (correct)