Dha Form Notice Of Destruction

Question: Non-records may only be removed from DHA custody when proper authorization has been received

Answer: TRUE

Question: It is a good idea to maintain duplicate records in different locations for ease of access.

Answer: FALSE

Question: Non-record materials can be comingled with official Agency records.

Answer: FALSE

Question: Record removal authorization must be coordinated with:

Answer: All of the above

Question: Records stored in a form that only a computer can process are called ___________.

Answer: Electronic Records

Question: Permanent records are destroyed after a fixed period of time or the occurrence of an event.

Answer: FALSE

Question: Vital records are: (Check all that apply)

Answer: (All of them)Needed to meet operational responsibilities under an emergency and part of an agency's Records Disaster Mitigation and Recovery ProgramNeeded to protect the legal and financial rights of the government and those affected by government activitiesAccessible within 12 hours after a disaster, regardless of media or format of records

Question: An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply).

Answer: (All of them)Procedures are established for organizing, storing, handling, protecting, referencing, and retrieving of recordsResponsibilities are assigned for maintenance of recordsRecord, non-record, and personal material are maintained separately

Question: DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records.

Answer: TRUE

Question: Records must be destroyed in accordance with the OSD Records Disposition Schedule.

Answer: TRUE

Question: File Plans must be updated annually or more frequently if necessary.

Answer: TRUE

Question: An Office File Plan is not required if the office's records are organized.

Answer: FALSE

Question: File Plan elements include, but are not limited to: (Check all that apply)

Answer: (All of them)Physical location of recordsMedia formatFile number, file title, and file descriptionVital Record designationRecord disposition instructions

Question: Record Freezes/Litigation Holds are court or agency imposed requirement suspending the destruction of all affected record information until all litigation or disputes are resolved or lifted.

Answer: TRUE

Question: Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records or the attempt to do so, include a fine, imprisonment, or both.

Answer: TRUE

Question: The OSD Records Disposition Schedule provides records disposition instructions for temporary and permanent records.

Answer: TRUE

Question: Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business.

Answer: TRUE

Question: DHA Form "Notice of Destruction" is ONLY required for records containing sensitive, PII, or PHI.

Answer: FALSE