When Does A Dts Authorization Need To Be Certified

Which of the following is NOT true about a Certifying Officer?

They provide information to Departmental Accountable Officials.

What is an Authorizing Official's status regarding travel documents in DTS?

They are Certifying Officers when approving travel documents that contain payments, and Departmental Accountable Officials at all other times.

Which of the following is a TRUE statement about receipts in DTS?

Receipts are mandatory for all lodging and expenses of $75 or more and most lodging expenses.

What is the purpose of the DTS Pre-Audit Trip screen?

It allows the traveler to justify questionable expense items.

Which of the following is NOT a true statement about the certification process?

DTS eliminates the requirement for obligations and disbursements.

Which of the following statements is NOT true about reflecting leave in DTS?

DTS is not a leave-approving system, so there is no need to reflect leave in DTS.

When does a DTS authorization need to be certified?

When it contains an advance or partial payment.

What is the primary purpose of certifying a DTS voucher or local voucher?

To allow payment of claimed expenses.

Which of the following statements is TRUE about negligence as it applies to a Certifying Officer?

A Certifying Officer is presumed negligent when there is a fiscal irregularity.

What is a Certifying Officer's maximum level of pecuniary liability with regards to erroneous payments?

The full dollar value of the erroneous payment less any amount recovered from the traveler.

To whom would you forward a request for an advance decision when faced with a questionable payment?

To your Component's General Counsel or DFAS

Which of the following is NOT a means of clearing a Certifying Officer's pecuniary liability?

The Certifying Officer shows that the investigation failed to prove negligence.

What is the best way for a Certifying Officer to prevent pecuniary liability?

By only certifying travel documents that are legal, proper, and correct.

Which of the following may NOT be appointed as a Departmental Accountable Official?

Non-DTS Entry Agent

Which of the following is NOT a means of clearing a Departmental Accountable Official's pecuniary liability?

The DoD General Counsel grants the Departmental Accountable Official's formal request for relief.

Which of the following forms should be used to appoint a Certifying Officer or Departmental Accountable Official?

DD Form 577 or e577

What is meant by saying a proposed payment is "legal"?

Simply that the payment is allowed by Federal law

Which of the following is the best definition of pecuniary liability?

The responsibility to repay the Government for fiscal irregularities.

Which of the following IS a defense against pecuniary liability?

Followed established procedures

Which of the following is a TRUE statement about electronic funds transfer (EFT) and split disbursement?

Both EFT and split disbursement are usually mandatory.

Who is responsible for convening an investigation when an erroneous payment is discovered?

The CO's commander or director

What does Federal law say about Certifying Officers?

DoD must use them, and they have full pecuniary liability.

What does Federal law say about Departmental Accountable Officials?

DoD may use them; if they are used, they only have limited pecuniary liability.

Which of the following statements is TRUE about Departmental Accountable Officials with regards to pecuniary liability?

They bear no presumption of negligence and are only liable for the dollar value of the erroneous payment that is attributable to their actions.

What is meant by saying a proposed payment is "proper"?

That funds and supporting documents are available, and goods or services have been received

Which of the following statements is TRUE if you discover that a traveler included a disallowed expense on their authorization?

You may approve the authorization after the traveler corrects the error.

When faced with a questionable payment, may you ask for additional supporting documentation?

Yes, you may request such documentation from anyone involved in the travel process.